Subject
title
Award and Authorize the City Manager to Execute a Rider Agreement with J&H Maintenance Services Corp. of Gaithersburg, Maryland, based on the Montgomery County Government Contract #1139752 in the amount not-to-exceed $675,000 through August 31, 2025 (17 Months) with the option to extend in the amount not-to-exceed $475,000 through August 31, 2026 (12 Months) for Custodial Services.
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Department
Recreation & Parks
Recommendation
Staff recommends that the Mayor and Council Award and Authorize the City Manager to Execute the Rider Agreement with J&H Maintenance Services Corp. of Gaithersburg, Maryland with the terms and pricing consistent with Montgomery County Government Contract #1139752 in the amount not-to-exceed $675,000 through August 31, 2025 (17 Months) with the option to extend in the amount not-to-exceed $475,000 through August 31, 2026 (12 Months) for Custodial Services.
Discussion
This contract will be utilized for all labor, materials, equipment and quality control inspection
for complete and satisfactory custodial services at various City parks and facilities. Services
include, but are not limited to:
• daily cleaning of restrooms, offices, entrances, corridors, and stairways
• waxing and buffing of floors and vacuuming
• trash removal
• dusting and surface cleaning
• periodic special projects such as window washing, carpet cleaning and pressure washing
• on-call services for additional porters
• emergency response to special cleaning (primarily utilized by the police department).
Mayor and Council History
This is the first time that this specific request has been brought before Mayor and Council. On June 12, 2023, Mayor and Council awarded IFB 17-23 Janitorial Services to Integrity National Corporation.
Procurement
On June 12, 2023, Mayor and Council awarded IFB 17-23 Janitorial Services to Integrity National Corporation of Silver Spring, Maryland for the period through June 30, 2024, with the City Manager or his designee also being authorized to exercise an option to extend the contract for up to twelve months and to renew the contract for four (4) additional one-year periods through June 30, 2028.
On November 21, 2023, Integrity National Corporation, sent a letter to the City’s Procurement Division requesting rescission of City of Rockville Contract IFB 17-23, “Contract for Janitorial Services” (the “Contract”), pursuant to Section 17-61(h)(3) due to an error Integrity made and discovered in the successful bid they submitted to the City. With input from the City Attorney’s Office the City entered into a Settlement Agreement on January 9, 2024. The City agreed that it will not exercise any option period extending the contract term beyond the base period which terminates on or before June 30, 2024.
In accordance with Section 17-71 of the Rockville City Code, Cooperative Procurement; (b) The City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided other state or local governments or agencies thereof who have arrived at those terms through a competitive procurement procedure similar to the procedure used by the City.
In accordance with Section 17-39 of the Rockville City Code, Awarding Authority, (a) All contracts involving more than one hundred thousand dollars ($100,000.00) shall be awarded by the Council.
J&H Maintenance Services Corp. is a Minority, Female, Disabled, or Veterans (MFD-V) business.
To view all contract documents, please click the link provided below:
<https://www.swisstransfer.com/d/205a87a3-0a92-4e92-b5fc-af49cb277657>
Fiscal Impact
Funds are available in adopted FY 2024 operating budget, through various cost centers within Recreation and Parks. Continuation of the contract beyond June 30th of each year is subject to Mayor and Council appropriation.
Next Steps
Upon the Mayor and Council approval, the Procurement Division will secure insurance, issue contracts, and issue a Master Agreement to J&H Maintenance Corp for Custodial Services.