Subject
title
Award and authorize the City Manager to Execute a Rider Agreement for the purchase of various hardware, software, support, and professional services with DSI (DISYS Solutions Inc.) of Ashburn, VA to renew the City’s expiring licensing and support agreements for ten (10) licensed products including firewalls, Multi-factor Authentication (MFA), Identify and Access Management (IAM), Virtual Private Network (VPN) for remote access, email security, etc., required to maintain functionality of the productional security environment in an amount not to exceed $1,453,250.50.
end
Department
IT
Recommendation
Staff recommends the Mayor and Council award and authorize the City Manager to
Execute a Rider Agreement for the purchase of various hardware, software, support, and professional services with DSI (DISYS Solutions Inc.) of Ashburn, VA to renew the City’s expiring licensing and support agreements for ten (10) licensed products including firewalls, Multi-factor Authentication (MFA), Identify and Access Management (IAM), Virtual Private Network (VPN) for remote access, email security, etc., required to maintain functionality of the productional security environment in an amount not to exceed $1,453,250.50.
Discussion
This contract award will enable the City to continue offering secure network services to
all city staff and the public and is required to maintain functionality of critical network
security equipment and services, which includes licensing for firewalls, Multi-Factor Authentication (MFA), Identify and Access Management (IAM), Virtual Private Network (VPN) for remote access, email security, etc., without which all other City hosted IT systems and Internet access will cease. This functionality is mandated by federal and state laws.
Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.
Procurement
This purchase rides the State of Maryland Hardware and Associated Equipment and
Services (HW) 2012 Contract BPO # 060B2490022. The State conducted a competitive
procurement for these goods and services.
The Rockville City Code states: Sec. 17-71. - Cooperative procurement authorized (b)
The City may contract with any contractor who offers goods, services, insurance, or
construction on the same terms as provided other state or local governments or
agencies thereof who have arrived at those terms through a competitive procurement
procedure similar to the procedure used by the City.
The original RFP conducted by the State of Maryland for Hardware and Associated
Equipment and Services (HW) 2012 was awarded on October 31, 2012, with a contract term of 06/22/2016 - 11/14/2027. The term of this Rider Agreement (the “Term”) is from the Effective Date until November 14, 2027. The Term may be extended by mutual agreement of the Parties in writing, subject to the extension of the term of the Amended DoIT Contract, as may be further amended.
DSI (DISYS Solutions, Inc.) is offering the goods and services on the same terms as provided to the State of Maryland. This procurement is beneficial to the City to obtain the items in a timely and efficient manner and at a fair cost.
DSI (DISYS Solutions Inc.) is a non-Minority, Female, Disabled or Veterans (non-MFD-V) business.
To view the draft contract, please see Attachment A.
To view all contract documents, click the link below:
<https://www.swisstransfer.com/d/d9e4d494-94a4-4c8a-9bd1-e084be9ba0c5>
Fiscal Impact
There are sufficient appropriations in the FY 2025 operating budget of the IT Security Division for the FY 2025 portion of this multi-year award. All future budget appropriations are subject to Mayor and Council approval.
Next Steps
Upon Mayor and Council approval, the Procurement Division will complete the execution of the Rider Agreement with DSI (DISYS Solutions Inc.) for the purchase of various hardware, software, support, and professional services.