Subject
title
Award and Authorize the City Manager to Execute a Rider Contract to Ride Montgomery County Contract No. 1143252 for Underground Stormwater Facility Maintenance and Repair Services to Magnolia Plumbing, Inc., for a term through November 1, 2024, with two one-year extension options, in an amount Not to Exceed $435,000 annually.
end
Department
PW - Environmental Management
Recommendation
Award and Authorize the City Manager to Execute a Rider Contract to Ride Montgomery County Contract No. 1143252 for Underground Stormwater Facility Maintenance and Repair Services to Magnolia Plumbing, Inc., for a term through November 1, 2024, with two one-year extensions options, in an amount Not to Exceed $435,000 annually.
end
Discussion
The City has approximately 120 publicly-owned and maintained underground stormwater facilities varying in type from oil/grit separators, underground vaults, flow splitters, below ground sand filters, and proprietary devices such as Stormceptor and StormFilter. Typical maintenance activities include sediment and debris removal, filter media replacement and concrete, brick, and metal repairs. The State of Maryland requires the City to keep these facilities functioning as designed. Executing this contract will allow the City to effectively clean and maintain its underground stormwater facilities to comply with state law and maintain their water quality treatment and water quantity control function.
Establishing this on-call maintenance contract in an amount not-to-exceed $435,000 annually, allows the department to efficiently and effectively maintain facilities as needed. Generally, cleaning and inspections on underground stormwater facilities will be carried on a three-year cycle with approximately 40 facilities being worked on in a given year. Staff also addresses blockages and other issues on an as-needed and/or complaint-driven basis.
Mayor and Council History
This is the first time the Mayor and Council have seen this item.
Procurement
On November 1, 2023, Montgomery County executed Contract No. 1143252 with Magnolia Plumbing, Inc. after performing a competitive bid process. The contract was awarded for Underground Stormwater Facility Maintenance and Repair Services through November 1, 2024, with the option to extend for two additional one-year periods through November 1, 2026.
In accordance with Section 17-71(b) of the Rockville City Code (Cooperative Procurements), the City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided to other State or local governments or agencies thereof who have arrived at those terms through a competitive procurement procedure similar to the procedure used by the City.
Magnolia Plumbing, Inc. is a Non-MFD-V firm.
The draft rider agreement is provided as Attachment A.
To view all contract documents, please click on the link below.
<https://www.swisstransfer.com/d/db99c644-0ac3-461b-b3d2-8fda0aff2a45>
Fiscal Impact
There is sufficient funding in the Public Works, Environmental Management Division (Stormwater Management Fund) FY 2025 operating budget for these contractual services. All future funding is subject to appropriation by the Mayor and Council.
Next Steps
Upon Mayor and Council approval, the Procurement Division will complete the execution of the Rider Contract with Magnolia Plumbing, Inc.