Subject
title
Award, and Authorize the City Manager or Designee to Execute, a Contract in the Form of a Purchase Order to Douron Incorporated of Owings Mills, Maryland, for the Purchase, Delivery, and Installation of Office Furniture at 6 Taft Court in the Amount of $429,703.58 Consistent with the Terms and Conditions of the Howard County, Maryland Contract Issued after Invitation for Bid No. 2015-42 on Behalf of Howard County and all Local Government Entities that Participate in the Mid-Atlantic Purchasing Team, for Furniture (Office, School, Library, etc.) and Equipment.
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Department
PW - Engineering
Recommendation
Staff recommends that the Mayor and Council award, and authorize the City Manager or designee to execute, a contract in the form of a Purchase Order to Douron Incorporated of Owings Mills, Maryland, for the purchase, delivery, and installation of office furniture at 6 Taft Court in the amount of $429,703.58 consistent with the terms and conditions of the contract entered into between Howard County and Douron that specifically authorizes the contract terms to be used by all participants in the Mid-Atlantic Purchasing Team (MAPT), Contract Number 2015-42 for Furniture (Office, School, Library, etc.) and Equipment.
Discussion
This agenda item is for the award of a contract in the form of a purchase order to Douron Incorporated of Owings Mills, Maryland (Douron) in the amount of $429,703.58 for the purchase, delivery, and installation of office furniture at 6 Taft Court.
Maintenance and Emergency Operations Facility Improvements (GD19) is the project which involves renovating three floors of the north wing and atrium at 6 Taft Court for City employees currently working at the City's Maintenance Facility on Rothgeb Drive and some staff at City Hall. The current Maintenance Facility is past its life span and does not meet accessibility standards or provide adequate space for current operations. These renovations include offices for Operations and Maintenance staff, Parks and Facilities staff, Environmental Management staff, and Recreation and Parks staff. Furniture is needed for the staff occupying these new spaces as building renovations are nearing completion.
Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.
Procurement
This purchase utilizes MAPT Contract #2015-42 for Furniture (Office, School, Library, Etc.,) and Equipment issued by Howard County, Maryland, on behalf of the MAPT.
The City of Rockville (City) partners with the Metropolitan Washington Council of Governments (COG), Baltimore Metropolitan Council and their members in the MAPT.
The City has previously purchased furniture from Douron Incorporated of Owings Mills, Maryland, for use at multiple locations for City staff. The furniture is functional, and staff reports that Douron is responsive to the needs of the user departments for the various configurations of furniture. Howard County conducted a competitive process for the contract with Douron similar to the process used by the City. The pricing from Douron under the Howard County contract is reasonable and this purchase is in accordance with the Rockville City Code, Section 17-71.
In accordance with Section 17-71(b) of the Rockville City Code, Cooperative Procurement, the City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided to other State or local governments or agencies thereof, who have arrived at those terms through a competitive procurement procedure similar to the procedures used by the City.
In accordance with Rockville City Code, Section 17-39(a), Awarding Authority, all contracts, including purchase orders, involving over $250,000, shall be awarded by Mayor and Council. The contract in the form of the purchase order incorporates the terms and conditions of the MAPT Contract applicable to this purchase. The purchase order will be signed by both the City and the vendor.
The draft purchase order is attached as Attachment 1 and the MAPT contract is attached as Attachment 2.
Douron Incorporated is a non-Minority, Female, Disabled or Veteran (non-MFD-V) business.
Fiscal Impact
Sufficient funding is available in the Maintenance and Emergency Operations Facility Improvements (GD19) CIP (Attachment 3) for the purchase and delivery of office furniture.
Next Steps
Upon Mayor and Council award, the Procurement Division will issue a Purchase Order to Douron, Incorporated of Owings Mills, Maryland.