Subject
title
Award and authorize the City Manager to execute a Construction Contract responsive to IFB #02-25, for construction of the F. Scott Fitzgerald Theatre ADA Improvements capital improvements program (“CIP) project, to Bob Andrews Construction, Inc., of Abingdon, Maryland, which includes the base bid renovations as well as ground floor egress renovations, public corridor renovations, box office casework, and flooring in various locations in an amount not-to-exceed $1,398,980, to be completed by August 1, 2025.
end
Department
Recreation & Parks
Recommendation
Staff recommends that the Mayor and Council award and authorize the City Manager to execute a Construction Contract responsive to IFB #02-25, for construction of the F. Scott Fitzgerald Theatre ADA Improvements (RA20) CIP project, to Bob Andrews Construction, Inc., of Abingdon, Maryland, which includes the base bid renovations as well as ground floor egress renovations, public corridor renovations, box office casework, and flooring in various locations in an amount not-to-exceed $1,398,980, to be completed by August 1, 2025.
Discussion
This base bid project consists of supplying all the labor, equipment, tools, materials, and quality control testing and inspections for the comprehensive “Turn-Key” construction and renovation project at F. Scott Fitzgerald Theatre with a focus on improvements related to ADA accessibility work.
The additional improvements portion of the Project will provide for all labor, materials, equipment, and quality control required for the following:
• Ground Floor Egress Renovations (Add/Alternate Item A-1).
• Public Corridor Renovations (Add/Alternate Item A-2).
• Box Office Casework (Add/Alternate Item A-3).
• Flooring in Dressing Rooms A and B and Green Room (Add/Alternate Item A-4).
• Flooring in Lobby (Add/Alternate Item A-5).
Mayor and Council History
Although the F. Scott Fitzgerald Theatre has been before the Mayor and Council several times regarding various projects, this is the first time this consent agenda item has been brought before the Mayor and Council.
Public Notification and Engagement
Notification of this project has been on the City website since January 2024. Regular users of the facility have been informed that the Theatre will be closed for renovations.
Boards and Commissions Review
The Recreation and Park Advisory Board reviews projects within the Capital Improvement Program annually during the budget process.
Procurement
Staff developed and publicly advertised Invitation for Bid (“IFB”) #02-25, in accordance with the City of Rockville City Code Section #17-61. The IFB was posted on the City’s website and electronically provided to 552 prospective bidders via the State of Maryland’s Marketplace Advantage (eMMA) system. Of the 552 prospective bidders, using the new system reporting capabilities, 118 were Disadvantaged Business Enterprises (“DBE”), 113 were Minority Business Enterprises (MBE), and 14 were Veteran-Owned Small Business Enterprises (“VSBE”). In addition, the solicitation link was emailed to an audience of five (5) suggested sources. Sealed bids were received and opened on November 06, 2024. Seven (7) sealed bids were received by the City of Rockville. Bob Andrews Construction, Inc. was the lowest responsive and responsible bidder.
|
Vendor |
MFD-V Status |
Location |
Base Bid |
Total Add Alts |
Total Bid Amount |
|
Atlantida Builders |
MFD-V |
Gaithersburg, MD |
$1,359,567.72 |
$189,895.70 |
$1,549,463.42 |
|
Bob Andrews Construction |
Non MFD-V |
Abingdon, MD |
$1,253,400.00 |
$145,580.00 |
$1,398,980.00 |
|
Boulevard Contractors |
MFD-V |
Owings Mills, MD |
$1,328,722.00 |
$99,820.00 |
$1,428,542.00 |
|
County Contractors |
Non MFD-V |
Damascus, MD |
$1,805,536.00 |
$206,253.00 |
$2,011,789.00 |
|
Henley Construction |
Non MFD-V |
Gaithersburg, MD |
$1,459,629.00 |
$101,425.00 |
$1,561,054.00 |
|
Jeffery Brown Contracting |
Non MFD-V |
Towson, MD |
$1,700,960.00 |
$149,642.00 |
$1,850,602.00 |
|
Tekniwell, Inc. |
Non MFD-V |
Accokeek, MD |
$1,338,067.80 |
$296,728.13 |
$1,634,795.93 |
Staff reviewed all references provided by Bob Andrews Construction, Inc. and have found them to be satisfactory.
In accordance with Section 17-39 of the Rockville City Code, Awarding Authority, (a) all contracts involving more than two hundred fifty thousand dollars ($250,000) shall be awarded by the Mayor and Council.
Bob Andrews Construction, Inc. is a Non-MFD-V business.
The contract to Bob Andrews Construction, Inc. is provided as Attachment 1.
To view all contract documents, please click the link provided below:
<https://www.swisstransfer.com/d/b14274b0-1bdb-4044-b235-972eb5a3f042>
Fiscal Impact
Sufficient funds are available in the FY 2025 Recreation and Parks CIP account 420-900-RA20-0426 (Attachment 2). Following bid openings for several capital projects, projected budget capacity of $642,370 identified in the Lincoln Park Community Center Improvements (RA22) project was transferred to the F. Scott Fitzgerald Theatre ADA Improvements (RA20) project to facilitate this award. The contract award for the Lincoln Park Community Center Improvements (RA22) project is forthcoming.
Next Steps
Upon Mayor and Council award, Procurement will ensure the contracts are properly executed and will obtain necessary insurance and bonds from Bob Andrews Construction, Inc.