Subject
title
Award and Authorize the City Manager to Execute a Contract with Scott A. Duncan, Inc. of Harmans, MD for the Construction of the Traffic Signal Upgrades CIP, Responsive to IFB #33-26, in an Amount Not to Exceed $331,960.00
end
Department
PW - Traffic & Transportation
Recommendation
Staff recommends the award of Invitation for Bids (IFB) #33-26, Traffic Signal Upgrades Project, to Scott A. Duncan Inc of Harmans, Maryland, the lowest responsive and responsible bidder in an amount not to exceed $331,960.00.
Discussion
The Traffic Signal Upgrades CIP Project includes replacing and upgrading existing traffic signal equipment such as APS push buttons, traffic signal housings, LED modules, detection cameras, control cabinet, electric wire, conduit, traffic signs and other traffic control related items at seven intersections: 1) West Gude Drive/Research Boulevard; 2) West Gude Drive/Gaither Road; 3) East Gude Drive/Rothgeb Drive; 4) East Jefferson Street/Halpine Road; 5) Wootton Parkway/West Edmonston Drive (East); 6) Washington Street/West Montgomery Ave; 7) Seven Locks Road/Fortune Terrace. Completion of this project will contribute to providing efficient traffic operations and improved safety at the intersections.
Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.
Procurement
Staff prepared and publicly advertised IFB #33-26 on July 28, 2026, in accordance with Rockville City Code section #17-61. IFB #33-26 was posted on the City’s website and electronically provided to 106 prospective bidders via the State of Maryland eMaryland Marketplace Advantage (eMMA) system. Of the106 prospective bidders using the system’s capabilities, 13 were Disadvantaged Business Enterprises (DBE) and 13 were Minority Business Enterprises (MBE).
Sealed bids were received and opened on September 2, 2026. Two (2) bids were received:
|
Contractor |
MFD-V Status |
Location |
Total Bid Amount |
|
Baldwin Line Inc. |
MFD-V |
ELKRIDGE, MD |
$385,185.00 |
|
Scott A. Duncan Inc |
Non-MFD-V |
HARMANS, MD |
$331,960.00 |
Scott A. Duncan Inc. was determined to be the lowest responsive and responsible bidder, having met all the requirements of the IFB.
Scott A. Duncan Inc. contracts were issued for similar projects in the past and the projects were delivered very efficiently.
Scott A. Duncan Inc. is a non-Minority, Female, Disabled or Veteran (non-MFD-V) business.
The contract is attached as Attachment 1.
To view all contract documents, please click the links below:
1. IFB 29-26 Solicitation <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=182350&GUID=2ba968ca-9516-47b5-9349-f9ef6eea7628&N=QWdlbmRhIDI2LTIyOTVfMS4gU29saWNpdGF0aW9u>
2. Scott A. Duncan Inc. Bid <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=182351&GUID=26846469-7db9-47b0-baa9-33fa5aec26dc&N=QWdlbmRhIDI2LTIyOTVfMi4gQklE>
3. Addendum 1 <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=182352&GUID=4fbc96ba-ec17-41ee-a90b-489fb5172fca&N=QWdlbmRhIDI2LTIyOTVfMy4gQWRkZW5kdW0gMQ%3d%3d>
Fiscal Impact
Sufficient funding for this award is available in the Traffic Signal Upgrades (TF26) CIP project.
Additional information on this project can be found in Attachment 2.
Next Steps
Upon the award by the Mayor and Council, the Procurement Department will obtain contract signatures, Payment and Performance Bonds, and Insurance Certificate(s) from Scott A. Duncan, Inc. The work is expected to start soon after.