Subject
title
Award and Authorize the City Manager to Execute a Contract Responsive to Invitation for Bids (IFB) #28-25, Potomac Valley Road Sidewalk Project, to Olney Masonry Corporation of Beltsville, MD, for a Term of 200 Calendar Days in the Amount Not to Exceed $317,123.50.
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Department
PW - Traffic & Transportation
Recommendation
Staff recommends that the Mayor and Council award and authorize the City Manager to execute a contract responsive to Invitation for Bids (IFB) #28-25, Potomac Valley Road Sidewalk Project, to Olney Masonry Corporation of Beltsville, MD, for a term of 200 calendar days in the amount not to exceed $317,123.50.
Discussion
The Potomac Valley Road Sidewalk Project includes the installation of approximately 1,200 linear feet of five-foot-wide sidewalk on the south side of Potomac Valley Road between Falls Road and New Mark Esplanade. Other major items of work associated with this project include construction of curb and gutter; ADA ramps, two impacted driveways; storm drain structures and pipes; and restoring all disturbed areas with landscaping. The project was designed by Wallace, Montgomery and Associates, LLP of Hunt Valley, MD. This project is included in the Sidewalks CIP project (Attachment 1).
Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.
Public Notification and Engagement
City staff met with the adjacent residents on April 27, 2022, and March 30, 2023, to discuss the project. Staff worked with the residents and modified the design in order to reduce the number of impacted trees. Commercial properties and residents will be notified via neighborhood advisories at least two weeks in advance of construction.
Procurement
Staff prepared and publicly issued IFB #28-25 on May 23, 2025, in accordance with Rockville City Code section 17-61. IFB #28-25 was posted on the City’s website and electronically provided to 909 prospective bidders via the State of Maryland eMaryland Marketplace Advantage (eMMA) system. Of the 909 prospective bidders using the system’s reporting capabilities, 152 were Disadvantaged Business Enterprises (DBE), 153 were Minority Business Enterprises (MBE), and 66 were Veteran-Owned Small Business Enterprises (VSBE).
Sealed Bids were received and opened on June 24, 2025. Seven (7) bids were received:
|
Contractor |
MFD-V Status |
Location |
Total Bid Amount |
|
Patton Construction Company |
Non-MFD-V |
Lanham, MD |
$395,717.00 |
|
Pessoa Construction Company |
MFD-V |
Fairmont Heights, MD |
$720,407.50 |
|
Brawner Builders, Inc. |
Non-MFD-V |
Hunt Valley, MD |
$433,842.00 |
|
Olney Masonry Corporation |
MFD-V |
Beltsville, MD |
$317,123.50 |
|
Sagres Construction Corporation |
Non-MFD-V |
Alexandria, VA |
$386,777.00 |
|
INL Construction LLC* |
Non-MFD-V |
Manassas, VA |
$220,345.00 |
|
Capitol Flexi-Pave LLC* |
MFD-V |
Hamilton, VA |
$73,343.99 |
The bids from INL Construction LLC and Capitol Flexi-Pave LLC were deemed non-responsive. Olney Masonry Corporation was determined to be the lowest responsive and responsible bidder, having met all the requirements of the IFB.
References were contacted, and all received were favorable of their experiences with Olney Masonry Corporation. The draft contract is provided as Attachment 2.
In accordance with Rockville City Code, Section 17-39(a), Awarding Authority, all contracts involving more than two hundred fifty thousand dollars ($250,000.00) shall be awarded by the Mayor and Council.
Fiscal Impact
The Sidewalks program is budgeted in five year increments. This work will take place in the Sidewalks: FY26-FY30 (TE26) CIP project. Unobligated funding from the Sidewalks: FY21-FY25 (TE21) CIP project has been transferred to the new FY26-FY30 project, providing sufficient funding for this award.
The Traffic and Transportation Division received a $396,000 Enhanced Mobility Program grant awarded by Federal Transit Authority (FTA) in 2017 (MWCOG Contract No. 19‐064 Attachment 3) with $99,000 local match for a total of $495,000. The scope of the program includes the citywide bus stop improvement (completed in June 2023) and the Potomac Valley Sidewalk Project. There is $149,410.56 remaining from the Enhanced Mobility Program.
Next Steps
Upon Mayor and Council award, the Procurement Department will obtain insurance certificates, payment and performance bonds, contract signatures, and issue a contract to Olney Masonry Corporation.