Subject
title
Authorize the City Manager to enter into a service agreement with Off Duty Management to schedule, invoice and provide reimbursement to the City of Rockville when off-duty Rockville City Police Department officers are hired to provide security services at events in the City of Rockville.
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Department
Police
Recommendation
Staff recommends the Mayor and Council authorize the City Manager to enter into a service agreement with Off Duty Management to schedule, invoice and provide reimbursement to the City of Rockville when Rockville City Police Department officers are hired to provide security services at events in the City of Rockville.
Change in Law or Policy
None
Discussion
The Rockville City Police Department (RCPD) permits off-duty police officers to be hired through the Department by private entities to provide security related services at events in the City of Rockville. This is a service that benefits the private entities in the City of Rockville, provides for additional safety and security and allows for RCPD officers to earn extra income. Currently, the RCPD does not utilize any available technology to assist in the scheduling, managing, or invoicing for these services. These services are handled by a police commander and requires an inordinate amount of staff time.
RCPD has found the relationship Off Duty Management has with other departments is a cost saving measure and will improve efficiencies. Off Duty Management offers a web-based platform and mobile phone application which will allow police officers to take these voluntary assignments. Currently, officers come to the police station to sign up for these events. The Off Duty Management program will allow all officers to have the ability to volunteer for these assignments electronically.
A link on the Department’s website will lead private entities to the Off Duty Management website where they will request security services. Off Duty Management will then notify all RCPD officers of the new event and the officer can sign up for the event on the application, ‘Officer Trak’. Events will be awarded on a rotating basis ensuring all officers have equal opportunity to work the events and to reduce officer burnout. The assignment for events will also be monitored by a police commander.
Once the security assignment is complete, Off Duty Management will invoice the private entity and will then submit reimbursement to the City of Rockville for the time worked. This will alleviate having a police commander send invoices and collect fees from the private entity. The program will be more efficient than the current scheduling system used by the RCPD. Off Duty Management collects their service fee directly from the private entity who requested security service.
The agreement with Off Duty Management will have no cost to the City of Rockville. There are no software or installation fees. Off Duty Management will also allow the RCPD to use their platform, at no charge, to schedule personnel for events sponsored by the City of Rockville, where there is no outside employer.
Mayor and Council History
A service agreement with Off Duty Management has never come before the Mayor and Council.
Fiscal Impact
None
Next Steps
Upon Mayor and Council approval, the City Manager will enter into a service agreement with Off Duty Management to schedule, invoice and provide reimbursement to the City of Rockville when off-duty Rockville City Police Department officers are hired to provide security services at events in the City of Rockville.