Subject
title
Staff recommends the Mayor and Council award and authorize the City Manager to execute an agreement with IPS Group, Inc. to continue service of parking enforcement management and citation processing in the amount of $85,000 per year through January 15, 2028, with the possibility of three additional one-year renewals.
end
Department
Police
Recommendation
Staff recommends the Mayor and Council award and authorize the City Manager to execute an agreement with IPS Group, Inc. to continue service of parking enforcement management and citation processing in the amount of $85,000 per year through January 15, 2028, with the possibility of three additional one-year renewals.
Discussion
The Rockville City Police Department assures safe passage of vehicular and pedestrian traffic throughout the corporate limits of Rockville. This effort includes the responsibility of traffic and parking enforcement on all streets within its jurisdiction. The Rockville City Police Department has had a working relationship with IPS Group, Inc. since 2022 for parking citation processing including equipment and backend processing support services.
The Rockville City Police Department seeks to enter into a new rider agreement with IPS GROUP, Inc. via Sourcewell contract: RFP #120423 for the purpose of continuing service of parking enforcement management and citation processing without interruption. This agreement has been established through a competitive procurement process.
Mayor and Council History
This initial agreement was last before the Mayor and Council and approved in 2022.
Procurement
This request rides Sourcewell contract: RFP #120423. The City of Rockville is a Sourcewell participating member, account #24036. Sourcewell serves as a municipal contracting agency throughout the nation with competitively awarded contracts. The City Procurement Department has used Sourcewell for the purchase of goods and services in the past.
Purchasing through a Sourcewell contract provides the City with highly competitive pricing, as Sourcewell competitively bids for for a variety of services that are purchased nationwide by its 50,000+ members. By using the Sourcewell contract, the City is able to benefit from high volume discount pricing that would not be attainable by the City solely issuing a competitive solicitation.
In accordance with Section 17-71(b) of the Rockville City Code, Cooperative Procurement, the City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided to other State or local governments or agencies thereof, who have arrived at those terms through a competitive procurement procedure similar to the procedures used by the City.
In accordance with Rockville City Code, Section 17-39(a), Awarding Authority, all contracts, including purchase orders, over $250,000 shall be awarded by the Mayor and Council. Since the contract amount for the initial term plus all renewal option years exceeds $250,000, approval is required by the Mayor and Council.
IPS Group, Inc. is a non-Minority, Female, Disabled or Veteran (MFD-V) business.
The draft contract is provided as Attachment 1
To view all contract documents, please click the link below:
Sourcewell Contract <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=172472&GUID=84d5c10a-8cdc-4f74-aab8-e6f4424abb8f&N=SVBTIENPTlRSQUNUICgxKS5wZGY%3d>
-Sourcewell Contract IPS Pricing <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=172473&GUID=8848c100-7bfa-4e8b-8d9f-6b781e1c5837&N=SVBTIENPTlRSQUNUIHByaWNpbmcgKDEpLnBkZg%3d%3d>
Fiscal Impact
There is sufficient funding available in the Parking Fund FY 2026 operating budget to support this award for parking enforcement processing services. All future years are subject to Mayor and Council budget appropriations.
Next Steps
If approved, the Procurement Department will obtain all signatures on the contract and issue a purchase order for these services.