Subject
title
Authorize the City Manager to Execute Amendment Number 1 Between the City of Rockville and the State of Maryland, Maryland Energy Administration to Provide a No Cost Extension of Contract No. 2024-11-420S1 to March 27, 2026
end
Department
PW - Environmental Management
Recommendation
Staff recommends the Mayor and Council authorize the City Manager to execute Amendment Number 1 (Attachment 1) between the City of Rockville and the Maryland Energy Administration to provide a no cost extension of Contract No. 2024-11-420S1 to March 27, 2026.
Discussion
On November 18, 2024, the Mayor and Council ratified and approved the City Manager’s earlier execution of grant agreement Contract No. 2024-11-420S1 with the Maryland Energy Administration (MEA) to accept a $63,000 grant for LED lighting retrofits. The grant was awarded from the State of Maryland’s FY 2024 Maryland Smart Energy Communities (MSEC)/Clean Energy for Local Governments Program, a program designed to support local governments’ energy projects as they strive to meet energy efficiency goals. The original grant agreement was executed on October 23, 2024, to meet MEA’s deadline to secure funding (Attachment 2).
The $63,000 grant was originally proposed to retrofit lighting at the Thomas Farm Community Center. Competitive pricing and larger PEPCO incentives reduced the City’s upfront cost and allowed for additional LED upgrades at the F. Scott Fitzgerald Theatre, Croydon Creek Nature Center, and Police Station. The original grant agreement specified that all activities must be completed no later than November 17, 2025, and the documentation must be submitted no later than December 15, 2025.
To provide additional time for shipment of LED material and installation, City of Rockville staff requested a no-cost deadline extension via Amendment Number 1 (Attachment 1). This amendment extends the deadline for all activities to be completed no later than February 27, 2026, and all documentation submitted to MEA by March 27, 2026.
Mayor and Council History
The Mayor and Council ratified and approved the City Manager’s earlier execution of the grant agreement on November 18, 2024.
Next Steps
Upon approval by the Mayor and Council, the City Manager will execute the attached Amendment Number 1.