Subject
title
Award and Authorize the City Manager to Execute a Rider Agreement with Kiara’s Landscaping
Inc., a Maryland corporation, in the amount not-to-exceed $500,000 for the initial term, with
terms and pricing consistent with Montgomery County Contract #1175974, for time and material fencing services.
end
Department
Rec & Parks - Parks & Facilities
Recommendation
Staff recommends that the Mayor and Council award and authorize the City Manager to execute a rider agreement for an amount not to exceed $500,000 with terms and pricing consistent with Montgomery County Contract #1175974 for time and material fencing services to Kiara’s Landscaping Inc. of Damascus, Maryland for a period of one (1) year through August 27, 2026 with the option to extend for (2) two additional years through August 27, 2028.
Mayor and Council History
This is the first time this has been brought before Mayor and Council.
Procurement
Staff believes that riding the Montgomery County Contract provides the best value and benefit for the City as the Contractor has the staffing and equipment to handle the City’s diverse fencing project needs, which range from split rail fences to 15-foot backstops, where the scope fits the City’s needs and the Montgomery County Contract has multiple line items with estimated quantities larger than the City's and, as such, provides more competitive pricing based on higher volume.
In accordance with Section 17-71 of the Rockville City Code, Cooperative Procurement; (b)
The City may contract with any contractor who offers goods, services, insurance or
construction on the same terms as provided other state or local governments or agencies
thereof who have arrived at those terms through a competitive procurement procedure
similar to the procedure used by the City.
In accordance with Section 17-39 of the Rockville City Code, Awarding Authority, (a) All
contracts involving more than two hundred fifty thousand dollars ($250,000.00) shall be
awarded by the Council.
Kiara’s Landscaping Inc. is a non-Minority, Female, Disabled, or Veterans (non-MFD-V) business.
The rider agreement is provided as Attachment 1. To view all contract documents, please click the link provided below:
<https://www.swisstransfer.com/d/2901a988-b737-45ec-93e3-9f2788837b4c>
Fiscal Impact
Funding is available in the operating budget of Recreation and Parks within the Parks and Facilities Maintenance Division and the Recreation and Parks Administration Division. Funding is also available in the capital budget of Recreation and Parks within the Asphalt/Concrete Improvements: FY26-FY30 (RA26) project (Attachment 2).
All future years funding is subject to Mayor and Council appropriation.
Next Steps
Upon the Mayor and Council approval, the Procurement Department will secure insurance, issue
the rider agreement and issue a Master Agreement to Kiara’s Landscaping Inc. for Time and Material Fencing Services.