Subject
title
Award and authorize the City Manager to execute a Rider Agreement for the purchase of various hardware, software, support and professional services by DSI (DISYS Solutions Inc.) of Ashburn, VA and to execute a Lease Agreement for the lease purchase of said network hardware, service and support services with Cisco Systems Capital Corporation to replace the City’s end-of-life network hardware, software, and support services, required to maintain functionality of the City’s productional network, security, and telecommunications infrastructure in an amount not to exceed $1,918,566.90.
end
Department
IT
Recommendation
Staff recommends the Mayor and Council award and authorize the City Manager to Execute a Rider Agreement for the purchase of various hardware, software, support, and professional services with DSI (DISYS Solutions Inc.) of Ashburn, VA and a Lease Purchase Agreement with Cisco Systems Capital Corporation for said hardware, software, support and professional services to replace the City’s end-of-life network hardware, software, and support services, required to maintain functionality of the City productional network, security, and telecommunications infrastructure in an amount not to exceed $1,918,566.90.
Discussion
This contract will enable the City to continue offering secure network, security, and telecommunications services to all city staff and the public and is required to maintain functionality of City’s IT switching network infrastructure.
Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.
Procurement
This purchase rides the Virginia Higher Education Procurement Consortium “VHEPC” UVA-AGR-IT-00183-DISYS contract. The University of Virginia conducted a competitive procurement for these goods and services.
The Rockville City Code states: Sec. 17-71. - Cooperative procurement authorized (b) The City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided other state or local governments or agencies thereof who have arrived at those terms through a competitive procurement procedure similar to the procedure used by the City.
In accordance with Rockville City Code, Section 17-39(a), Awarding Authority, all contracts involving more than two hundred fifty thousand dollars ($250,000) shall be awarded by the Mayor and Council.
The RFP conducted by the Virginia Higher Education Procurement Consortium for technology products, services and solutions was awarded on February 28, 2020 with a contract term of 2/28/2020-12/31/2025. The term may be extended up to two (2) successive terms of two (2) years each, until December 31, 2029. The term of this Rider Agreement is from the Effective Date until December 31, 2025 with the option to extend.
DSI (DISYS Solutions, Inc.) is offering the goods and services on the same terms as provided to the Virginia Higher Education Procurement Consortium “VHEPC” UVA-AGR-IT-00183-DISYS contract. This procurement is beneficial to the City to obtain the items in a timely and efficient manner and at a fair cost.
DSI (DISYS Solutions Inc.) is a non-Minority, Female, Disabled or Veterans (non-MFD-V) business.
To view the draft contract, please see Attachment 1.
Attachment 2 - Exhibit A, UVA Procurement Agreement
Attachment 3 - Exhibit B, Scope of Work (Statement of Work)
Attachment 4 - Exhibit C, Compensation and Fee Schedule (Quote)
Exhibit D, Insurance Requirements (included in Attachment 1)
Further, this purchase requires the City enters into a Lease Purchase Agreement contemporaneously with the Rider Agreement for purposes of securing financing over the next seven years.
To view the Lease Purchase Agreement (LPA), including Escrow Agreement, and LPA Addendum, please see Attachment 5.
Fiscal Impact
Sufficient budget capacity is available in the IT Department, IT Operations Division FY 2026 operating budget to support this award. The annual cost is $274,080.98 for implementation, hardware, software, and on-going hardware and software technical support. All future years are subject to Mayor and Council budget appropriations.
Next Steps
Upon Mayor and Council approval, the Procurement Department will complete the execution of the Agreement with Cisco Systems Capital Corporation and DSI (DISYS Solutions Inc.) for the lease purchase and implementation services.