Subject
title
Award a Contract in the Form of a Purchase Order to GranTurk Equipment Co., Inc. of Baltimore, MD, for the Purchase of Two Rear Loader Refuse Collection Trucks in the Amount of $590,393.60 Consistent with the Terms and Conditions of the Cooperative Purchase Sourcewell Contract #110223-LEG
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Department
PW - Fleet Services
Recommendation
Staff recommends the Mayor and Council award a contract in the form of a Purchase Order to GranTurk Equipment Co., inc. of Baltimore MD, for the purchase of two rear loader refuse trucks in the amount of $590,393.60 consistent with the Terms and Conditions of the Cooperative Purchase Sourcewell Contract #110223-LEG.
Discussion
The purchase of two rear loader refuse trucks was approved in the FY27 budget.
These vehicles are used to collect refuse and recycling in the City.
The vehicles being replaced will be disposed of in accordance with City procedures via auction.
Per Resolution 02-22, Transition the City On-Road Fleet to Cleaner and More Efficient Fuel Sources, staff evaluated alternatives for this vehicle replacement. The conversion of this heavy-duty refuse truck to electric is not feasible currently due to the unavailability of a model that has demonstrated performance to meet the city’s 10-hour duty cycle. Staff will continue to monitor the market for available clean fuel models that may be suitable for the heavy-duty refuse fleet.
Mayor and Council History
This is the first time this agenda item has been brought before the Mayor and Council.
Procurement
This is a cooperative rider purchase through Sourcewell local government service cooperative, which serves as a municipal contracting agency throughout the nation with competitively awarded contracts. The City of Rockville (City) is a member of this cooperative and the Procurement Department has used Sourcewell for the purchase of services and goods in the past.
Purchasing off a Sourcewell contract provides the City with highly competitive pricing, as this contract is for a large number of vehicles that are purchased nationwide by its 50,000+ members. By using the Sourcewell contract, the City is able to benefit from high volume discount pricing that would not be attainable by issuing a competitive solicitation for only one vehicle.
In accordance with Section 17-71(b) of the Rockville City Code, Cooperative Procurement, the City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided to other State or local governments or agencies thereof, who have arrived at those terms through a competitive procurement procedure similar to the procedures used by the City.
In accordance with Section 17-39 of the Rockville City Code, Awarding Authority, all contracts involving more than two hundred fifty thousand dollars ($250,000) shall be awarded by the Mayor and Council.
GranTurk Equipment Co., Inc. is a non-Minority, Female, Disabled or Veteran (non-MFD-V) business.
The draft purchase order is included as Attachment 1.
To view all contact documents, please click the following links.
1. Vendor Quote <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=181630&GUID=e4261930-22b0-4197-b79f-729d9921a245&N=QWdlbmRhIDI2LTIzNjBfMV9WZW5kb3IgUXVvdGU%3d>
2. Sourcewell Contract <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=181631&GUID=ea48ee24-c5ea-49ae-b64c-7be4a82598fe&N=QWdlbmRhIDI2LTIzNjBfMl9Tb3VyY2V3ZWxsIENvbnRyYWN0>
3. Sourcewell Solicitation <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=181632&GUID=e4a469fc-b6a6-4c81-89ef-4f68c567a1ae&N=QWdlbmRhIDI2LTIzNjBfM19Tb3VyY2V3ZWxsIFNvbGljaXRhdGlvbg%3d%3d>
4. Vendor Discount <https://rockvillemd.legistar.com/View.ashx?M=AO&ID=181633&GUID=cf6e1857-6449-4169-bcb2-893923812097&N=QWdlbmRhIDI2LTIzNjBfNF9WZW5kb3IgRGlzY291bnQ%3d>
Fiscal Impact
There is sufficient funding in the Refuse Fund (Department of Public Works) Fleet Services Division vehicle replacement account to facilitate this award.
Next Steps
Upon Mayor and Council approval, the Procurement Department will issue a purchase order to GranTurk Equipment Co., Inc. for the purchase of two rear loader refuse trucks.