Subject
title
Award and Authorize the City Manager to Execute a Rider Agreement with Environmental Quality Resources, LLC., a Maryland limited liability corporation, in the amount of up to $125,000 for the initial term ending September 19, 2026, and up to an additional $125,000 per year with annual optional renewals through September 19, 2029. The pricing is consistent with the City of Baltimore Contract RFQ-000348 for Integrated Vegetation Management Services.
end
Department
Rec & Parks - Parks & Facilities
Recommendation
Staff recommends that the Mayor and Council award and authorize the City Manager to execute a Rider Agreement for Integrated Vegetation Management (IVM) Services riding the City of Baltimore Contract RFQ-000348 with Environmental Quality Resources, LLC. from the date of award through September 19, 2026, with the option to extend for three additional years through September 19, 2029, in the annual amount not to exceed $125,000 consistent with City of Baltimore Contract and contingent upon annual appropriation by Mayor and Council.
Discussion
This Rider Agreement provides the city with a mechanism to get expert contractor support in removing Non-Native Invasive (NNI) plants, both within storm water management facilities, on stream restoration Capital Improvement Projects (CIP), and in parks. Additionally, the contract provides for restoration of areas where NNI was removed. Both the Public Works Department and the Recreation and Parks Department could access the contract to manage NNI where needed.
Use of this contract supports goals laid out in the city’s 2040 master plan, including conservation of key environmental areas (Recreation and Parks Element goal 4) and management of a sustainable urban forest and protection of stream corridors, wildlife habitat, and water quality (Environmental Element Goal 6).
Mayor and Council History
This is the first time this has been brought before Mayor and Council.
Procurement
Staff believes that this contract is the best for the city because the scope fits the city’s needs and the City of Baltimore Contract has multiple line items with estimated quantities larger than the city's and, as such, provide more competitive pricing based on higher volume
Environmental Quality Resources LLC. is a non-Minority, Female, Disabled, or Veterans (non-MFD-V) business.
In accordance with Section 17-71 of the Rockville City Code, Cooperative Procurement; (b)
The city may contract with any contractor who offers goods, services, insurance or
construction on the same terms as provided other state or local governments or agencies
thereof who have arrived at those terms through a competitive procurement procedure
similar to the procedure used by the city.
In accordance with Section 17-39 of the Rockville City Code, Awarding Authority, (a) All
contracts involving more than two hundred and fifty thousand dollars ($250,000.00) shall be
awarded by the Council. Since the contract amount for the initial term plus all renewal options exceeds $250,000, approval is required by the Mayor and Council.
The proposed Rider Agreement is Attachment 1 to this agenda item.
To view the City of Baltimore Contract please click on the link provided:
<https://www.swisstransfer.com/d/5825a739-d255-4aef-b8a2-495ba927c15f>
Fiscal Impact
Sufficient funding is available in Public Works, Environmental Management Division, and in Recreation and Parks, Parks and Facilities Maintenance Division to support this award. All future year funding is subject to Mayor and Council appropriation.
Next Steps
Upon the Mayor and Council approval, the Procurement Department will obtain the Contractor’s insurance, complete execution of the Rider Agreement, and issue a Master Agreement to Environmental Quality Resources, LLC, for services.